Comparison · Updated September 5, 2026
RecordBeacon vs CaseGuard
Two redaction products with different centers of gravity. RecordBeacon runs in the browser with nothing to install, reads whole response sets including email exports, and holds every mark for a named reviewer before release. CaseGuard Studio is a Windows desktop suite with a document module. This page compares the two row by row, using each company's own public pages.
No card, nothing to install. Run a real response set through it today, or book a call and we run our sample set, or yours if your policy allows.
Different products, different centers of gravity.
RecordBeacon
RecordBeacon is redaction and review for records work, built around the release decision and delivered in the browser. Detection flags what it finds and stops. Every flag carries the exemption that applies, a named reviewer approves or rejects every mark, and the release step refuses to run while anything is undecided.
It reads scans, phone photos, and whole email exports with every attachment split into its own record.
CaseGuard
CaseGuard Studio is a Windows desktop application. Per their materials, its document side offers AI detection of more than 30 categories of personal information, pattern and search redaction, OCR for scans, and email redaction for PST, msg, and eml files, with exemption logs and audit reports as named features.
The comparison, row by row.
Six rows, each verifiable on a public page today. Rows we could not verify on both sides were left out rather than guessed at.
| Dimension | RecordBeacon | CaseGuard |
|---|---|---|
| Deployment and setup | Browser based, with nothing to install. A records clerk can sign up and run real documents the same day, with no license keys, no install tickets, and no per seat activation. | Per their document page, the software is installed directly on your local machine or network, and their FAQ says it runs on Windows 10 and 11, with a Windows virtual machine needed on Mac or Linux. Nothing to install means no install ticket per seat and no waiting on IT. A clerk can start in a browser today. |
| Pricing and billing | Flat monthly pricing, cancel anytime, and the first fifteen documents are free with no card. Solo is $99 per month. Firm is $349 per month with three reviewer seats and read-only seats that cost nothing. Dedicated is a single tenant instance and starts with a conversation. | Per their pricing page, Doc Suite, the document tier, is $279 per user per month billed annually, Media Suite is $299 and Ultimate is $379 on the same terms, and their FAQ says all plans are billed annually. One Doc Suite seat comes to about $3,348 a year on their annual terms. A year of Solo is $990, or $99 a month with no annual commitment. |
| Document AI and metering | No per-page fees and no AI credit balance to watch: it reads every page of every document on a flat monthly price. Single documents run up to 500 pages on Solo and 2,000 on Firm; Dedicated has no page ceiling. | Their pricing page markets unlimited redaction with zero file caps, and their FAQ describes document workflows as including 48,000 AI credits per year, where one page equals one AI credit, with limits that can be expanded. Nobody here counts pages against an allotment, and a scanned backfile does not change the bill. |
| Review and approval | Nothing is redacted automatically: a named reviewer approves or rejects every individual mark, and the release step refuses to run while anything is undecided. The reviewer can draw a box on anything detection missed, and that mark carries the same audit record as a detected one. | Per their pricing page, review and edit before export is a plan line item alongside auto generated audit reports, and TeamSpace, listed with their Ultimate Suite, offers built in approval workflows. The gate here sits on the release itself. No page leaves until every mark has a decision with a name on it. |
| Exemption workflow | Every flag carries the exemption that applies, so the justification travels with the mark from detection through review into the release record. Marks are made across the whole response set, with the reason shown on each one. | Per their government page, exemption logs come ready with agency specific exemption codes, and their materials describe a legal justification tracked for each redaction in the audit log. The exemption is on the flag before a reviewer sees it, so the decision and its reason are recorded together, once. |
| Recordings | A recording becomes a readable transcript, sensitive moments are flagged for review, your reviewer decides each one, and the released copy is muted where they approved. Transcription runs on our own servers in US regions. Recordings are never sent to an outside transcription service. | Per their audio page, their audio side is transcript driven: transcribe, then redact directly from the transcript. What someone said is reviewed the same way a document is, by the same named reviewer, with every muted range checked again before the copy leaves. |
Comparison verified against CaseGuard's public pages on September 5, 2026. Their pricing changed in early 2026, so check their live pricing page before deciding. Tell us if something is out of date: support@recordbeacon.com
Who RecordBeacon is for.
Choose RecordBeacon if
- Your requests arrive as documents, scans, and email exports, and you want to start in a browser the same day with nothing installed.
- You want flat monthly pricing with no annual commitment, no per seat install, and no AI credit meter to watch.
- Your office has a mandatory review step, and you want the release itself to refuse to run while any mark is undecided, with the exemption cited on every flag.
Questions people actually ask
Is there a CaseGuard alternative for document redaction?
RecordBeacon is built for document and email redaction: browser based with nothing to install, $99 per month on flat monthly pricing with no per-page fees, and a release gated on a named reviewer deciding every mark. The first fifteen documents are free, with no card.
How much does CaseGuard cost compared to RecordBeacon?
CaseGuard's pricing page lists Doc Suite, their document tier, at $279 per user per month billed annually, about $3,348 per seat per year. RecordBeacon is $99 per month for Solo and $349 per month for Firm, billed monthly, with the first fifteen documents free and no card. CaseGuard repriced in early 2026 and older pages and quotes still show a retired $99 plan, so check their live pricing page.
Does CaseGuard require installation?
Per their own materials, yes. Their document page describes software installed on your local machine or network, and their FAQ says it runs on Windows 10 and 11, with a Windows virtual machine needed on Mac or Linux. RecordBeacon runs in the browser, with nothing to install.
Does CaseGuard limit how much you can redact?
CaseGuard markets unlimited redaction with zero file caps, a claim about redaction itself. Their FAQ separately describes AI document analysis as including 48,000 AI credits per year, where one page equals one AI credit, and says limits can be expanded. RecordBeacon has no per-page fees and no AI credit balance: flat monthly pricing, and it reads every page.
See it on records like yours.
Book twenty minutes and we run our sample set of scanned reports and email exports while you watch, or yours if your policy allows. Or start on your own: the first fifteen documents are free, with no card.
Comparing more than two tools? The evaluation guide has the questions to ask any vendor, including us. There is also a RecordBeacon vs Redactable page.